Special conditions for thematic networks (Art 8) Eligible costs for beneficiaries other than the coordinator are limited to travel and subsistence expenses for events organised by the network or attended by a beneficiary on behalf of the network.

General principles (Art II.13.1) Eligible costs fulfill the following conditions:

• are necessary for the project, reasonable and cost-effective
• are incurred during the duration of the project, and
• exclude any profit margin.

• Travels for the seminars and workshops mentioned in the DoW
• Other bilateral travel between members for collaboration on specific Network issues, if they are it is considered a network event (e.g. specific working group) and if it is consistent with the DoW
• Travels (but not fees) to related European seminars/conferences, if the participants represent the network.
• Travels for preparation of a Network event (e.g. a member offers to host a workshop and needs to travel to the city of the event to arrange it).

General rule

Procedure via own institution

Annex I states that travel costs will be compensated according to the internal rules and regulations of the travelers' home institutes. The home institutes will then bill the Project Coordinator for the travel occurred. The amounts will depend on the sites where the network will meet, and can be decided only after the plan of the meetings has been agreed upon. The coordinating partner, University of Helsinki, will hold travel allowance for all partners, and the actual compensations will be made by the University of Helsinki.

Each participant should have the possibility to pay VAT from a separate account at their university and consequently charge to the University of Helsinki only the net sum. However, if this is not possible, they can charge the VAT as well.
Those partners that have had any EU project before should know how to handle VAT since it is the same procedure.